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Considerations Before Outsourcing Operations

June 16, 2015      By Mike Davis, PE, DBIA

Tags: Transportation

Toll operations have evolved over the last couple of decades. With all electronic tolling rapidly replacing cash collections and becoming the baseline in the industry, many operations processes have become streamlined and highly efficient. All electronic tolling has been accompanied by new, robust back offices that can crunch through high volumes of transactions in little time with minimal or no operator intervention. These systems have changed how we do business, so much so that customer service centers are quickly being outsourced and located offsite because back offices accommodate secure, remote access.

But, does it make sense for you to outsource functions? Let’s consider some of the different aspects that guide your decision.

Cost. Let’s be honest. Outsourcing is cheaper. Overhead for operations reduces when outside firms manage toll operations functions. Staffing is flexible, both from a skill-set perspective and ability to increase or decrease resources depending on system demand.

Risk Management. This is key to making your decision. Operators either want to own all of the risk or assign it to subcontractors measured by performance metrics and efficiencies in their service level agreements.

Accountability. When direct employees don’t perform, it’s easy to change that. When subcontractors don’t perform, there are contracts that dictate the solution.

Legislation. With the movement towards public-private partnerships, legislation drives the set-up of operations. For privately operated roads associated with P3s, operations must be internalized and as transparent as possible for reporting back to the FHWA. For publicly owned roads, agencies can share operations centers because there are not as many strict reporting requirements as there are associated with federal grants.

In the end, it’s a balancing act. There’s no cookie-cutter solution for toll operations, especially with the drastic differences in business rules, legislation, and interoperability requirements.

The good thing is that the innovation in the tolling and ITS industry guarantees we won’t run out of options any time soon.

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